This Privacy Policy describes how Hedgehog Software LLC, a Wyoming limited liability company doing business as Evaluio ("Evaluio," "we," "us," or "our"), collects, uses, discloses, and otherwise processes personal information in connection with our websites, applications, and related services that link to this Policy (collectively, the "Services").
Evaluio provides a software platform that enables soccer academies and similar youth sports organizations to manage teams, coaches, players, and player evaluations. This Policy applies to personal information we process as a commercial service provider. Where we process personal information on behalf of a customer organization (for example, player or parent data entered by a club), that organization is typically the data controller (or "business") and we act as a processor (or "service provider"), except as otherwise described herein.
By accessing or using the Services, you acknowledge the practices described in this Policy. If you do not agree, please do not use the Services.
We collect personal information from you, from the organization that invites or manages your account, and automatically from your devices when you use the Services. The categories we may collect include:
We do not intentionally collect special categories of data beyond what a customer elects to enter into evaluation free-text fields. Customers are responsible for ensuring they have a lawful basis to provide any such information.
We use personal information to:
Where applicable law requires a legal basis, we rely on one or more of the following: performance of a contract; legitimate interests in operating a secure SaaS product; consent (where required); and compliance with legal obligations.
We do not sell personal information. We may disclose personal information in the following circumstances:
The Services are designed for use by adult administrators and coaches acting on behalf of sports organizations. Evaluio does not knowingly market the Services directly to children, and children are not intended to create accounts.
Customer organizations may enter information about minor players (and parent or guardian contacts) in order to operate evaluations. Those organizations are solely responsible for:
If you believe we have collected personal information from a child in a manner not permitted by law, please contact us and we will take appropriate steps to delete such information where required.
We use essential cookies and similar technologies to authenticate sessions, maintain security, remember preferences, and operate the Services. Authentication may be provided by third-party identity providers that set their own cookies subject to their policies.
For website analytics, we use a self-hosted, privacy-focused analytics tool (Umami) that does not use cookies, does not collect personal profiles, and does not share data with third-party advertising networks. Analytics data is aggregated and used solely to understand how the Services are used and to improve them.
You may be able to control cookies through browser settings. Disabling essential cookies may prevent you from using parts of the Services. For additional product-specific cookie details, see our Cookies page where available.
We retain personal information for as long as reasonably necessary to provide the Services, fulfill the purposes described in this Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Retention periods may vary based on the nature of the data and our relationship with the customer.
Upon account termination or a verified deletion request, we will delete or de-identify personal information within a commercially reasonable period, except where retention is required or permitted by law (for example, billing records, security logs, or litigation-related holds).
We implement administrative, technical, and organizational measures designed to protect personal information, including encryption in transit, access controls, authentication, and monitoring practices appropriate to the nature of the Services.
No method of transmission or storage is completely secure. We cannot guarantee absolute security, and you use the Services at your own risk with respect to residual security risks inherent in internet-based systems.
We may process and store information in the United States and other countries where we or our service providers operate. Those jurisdictions may have data-protection laws that differ from the laws of your country. Where required, we implement appropriate safeguards for cross-border transfers.
Depending on your location and the role in which we process your information, you may have rights to:
If your information was provided by a club or academy, we may redirect your request to that organization, or process it in cooperation with that organization, because they may be the controller of the data.
To exercise rights, contact hello@evaluio.com. We may need to verify your identity before fulfilling a request. You may also have the right to lodge a complaint with a supervisory authority in your jurisdiction.
If you are a resident of California or another U.S. state with a comprehensive privacy law, you may have additional rights regarding access, deletion, correction, and appeal of a refused request. We do not sell personal information or share it for cross-context behavioral advertising as those terms are commonly defined under such laws.
Categories of personal information we collect are described in Section 2. We collect and disclose such information for the business purposes described in Sections 4 and 5.
The Services may link to or integrate third-party services (for example, identity providers or payment portals). Their privacy practices are governed by their own policies. We are not responsible for the content or practices of third parties we do not control.
We may update this Privacy Policy from time to time. When we make material changes, we will update the "Last updated" date and, where appropriate, provide additional notice (for example, via email or an in-product message). Your continued use of the Services after the effective date of a revised Policy constitutes acceptance of the updated terms to the extent permitted by law.
Questions about this Privacy Policy or our privacy practices may be directed to:
This document is provided for general informational purposes and does not constitute legal advice. You should consult counsel for advice specific to your circumstances and jurisdiction.